Construction Project Coordination Services Your paperwork handled, your PMs freed up.
Construction project coordination services from a dedicated coordinator who works under your project manager's direction, in your time zone and your project software — submittals, RFI logs, change documentation, meeting minutes, procurement tracking, document control, and closeout. Full-time, part-time, or as-needed.
15 days of free estimating is available to qualified contractors, subject to approval. If you choose to continue afterwards, service moves to a quarterly agreement (3-month term) that renews each quarter until cancelled — full-time, part-time, or as-needed.
- 600+estimators
- 140,000+jobs estimated
- 45 states+ D.C. & PR · Canada · Australia
- 50+trades & scopes
Hiring a project coordinator is slow, expensive, and risky.
Or have a dedicated project coordinator working with you in days, not months.
Hiring in-house
| Months | to recruit, interview, and hire an experienced project coordinator |
|---|---|
| A bad hire | costs you time, rework, and missed deadlines |
| Salary + overhead | salary, benefits, payroll taxes, and office overhead for a full-time project coordinator |
| No backup | when your one project coordinator is out, busy, or leaves |
With Bidding Enterprise
- Working with you in days, not monthsA skilled project coordinator, trained on your standards, typically set up within days.
- A technical support team behind youSenior reviewers and our QA team check your project coordinator's work and back them up.
- Fully managedHiring, training, QA, and coverage are handled by us.
- Costs far less than hiring in-houseWithout losing any in-house advantages — dedicated to you, in your time zone, on your company email, in your software and your formats.
- AI-enabled, human-verifiedAI-assisted checks speed up the work; your project coordinator and our QA team check every output.
The project paperwork, kept current.
Your dedicated coordinator keeps logs, documents, and deadlines current, so your project managers can focus on the job.
Submittals
Submittal packages prepared from your subs' and suppliers' data and tracked through review.
RFI logs
RFIs drafted for your PM, logged, and chased until answered.
Change documentation
Change events and change order backup organized for your PM's review.
Meetings & schedule
Meeting minutes and action items, plus schedule update support.
Procurement & daily reports
Lead times and deliveries tracked; daily reports compiled from the field.
Document control & closeout
Current drawings, specs, and revisions kept straight; O&Ms, warranties, and as-builts collected at closeout.
We work in the project software you already use
- Procore
- Autodesk Construction Cloud / Build
- Buildertrend
- Fieldwire
- Smartsheet
- Microsoft Project
- Oracle Primavera
- and more
Product names are trademarks of their respective owners; listed to show compatibility, no endorsement implied.
A coordinator on your project team.
Your coordinator works for your project managers — your priorities, your formats, your time zone.
A coordinator who knows your jobs
Trained on your projects, your team, and how your PMs like things done.
Your software, your logs
We work in your project software and your log formats and build on what you have.
Under your PM's direction
Your project manager sets priorities and approves what goes to the owner, architect, and subs.
A submittal log that's always current.
You see where every item stands and whose court it is in. Sample below (illustrative only).
| No. | Spec section | Description | Status | With |
|---|---|---|---|---|
| 03 30 00-01 | Cast-in-place concrete | Mix designs | Approved as noted | Sub |
| 05 12 00-02 | Structural steel | Shop drawings, rev 1 | In review | Architect |
| 08 71 00-01 | Door hardware | Hardware schedule | Revise & resubmit | Supplier |
| 09 29 00-01 | Gypsum board | Product data | Submitted | Architect |
| 23 05 93-01 | Testing & balancing | Agency qualifications | Waiting on sub | Sub |
Build your project coordination team.
Tell us about your projects and your project software. Book a free 1-hour assessment — we'll map the support you need; assessment and setup take about an hour, and your project coordinator is typically working with you within days.
Qualified contractors get 15 days of free estimating — your dedicated project coordinator works your real projects at no cost, full-time, part-time, or as-needed.
Or reach us: Estimate@Biddingenterprise.com · 718-717-2729
Construction project coordination services — common questions
What do your construction project coordination services include?
Our construction project coordination services include submittal preparation and tracking, RFI logs, change event and change order documentation, meeting minutes, schedule update support, procurement and lead-time tracking, daily report compilation, document control, and closeout documents such as O&Ms, warranties, and as-builts — all under your project manager's direction.
Who directs the coordinator's work?
Your project manager does. Your dedicated coordinator works in your time zone, takes priorities from your PM, and prepares documents for your team's review. Anything that goes to the owner, architect, engineer, or subcontractors is approved by your team first, so you stay in control of the project and its communications.
Which project software do you work in?
Whatever you already use — Procore, Autodesk Construction Cloud or Build, Buildertrend, Fieldwire, Smartsheet, and scheduling tools are common examples. Your coordinator works in your accounts, logs, and formats, so your project records stay in one place and look the way your team expects.
Is your project coordination AI-enabled?
Yes. Your coordinator works with Build Intel and Dexter, our AI co-estimator, which finds spec sections and drawing details with citations and helps keep logs current and draft minutes. AI speeds up the routine work; your coordinator checks everything, our QA team reviews it, and your PM approves what goes out.
Can we start with a part-time project coordinator?
Yes. Many clients start with a part-time or as-needed project coordinator for busy months and move to full-time as their workload grows. Your project coordinator stays dedicated to your company rather than shared, and we handle recruiting, training, quality checks, and coverage, so capacity grows or shrinks without you adding headcount.
How fast can we get started?
Most clients finish the free assessment and setup in about an hour, and their project coordinator typically starts within days. On that call we review your software, standards, and current work, then assign the project coordinator we'd build your team around. Timelines for each project depend on its size and the documents, so we agree on them one project at a time rather than promising a fixed turnaround.